You’ll need the patient’s application reference to complete this process. If the patient does not have their application reference you will need to start a new application. Click here for more information.

Please note you will not know the result of the Functional Assessment in the consultation. The result will be mailed out to the patient.


To start, select the General practitioners and occupational therapists option in the landing page


Click Start application


Click Start


Before completing the Functional Assessment, you will need to authenticate your AHPRA details.

Enter the following details:

  • AHPRA number
  • Family name
  • Date of birth
  • Click Authenticate

Then click Authenticate

If you are unable to authenticate your AHPRA registration details, check your registration details by clicking the link

Or download a paper version of the medical assessment form. For more information about the paper form please click here


Read the User Obligations and the Terms & Conditions before clicking the authorisation/agreement tick box.

Then Click Next


To retrieve the application, select Yes, my patient has a reference number. Enter the application reference and click then Next

If the patient does not have an application reference, select No, I need to start a new application and then click Next

For more information about starting a new application click here

If you have incorrectly entered the application reference, click Try again.

Or if you are unable to retrieve the pre-existing application, or the patient has provided an invalid reference number, click Start a new application.

For more information about starting a new application click here


After recalling the patient’s application verify the patient’s identity by either selecting:

  • I know the applicant, they are a regular patient
  • I have verified the identity of the patient

Click Next


Enter the following contact details:

  • Practice name
  • Practice phone number
  • Practice email address
  • Practice email address (optional)


Click Continue to assessment

You can now begin the functional assessment for the patient. For more information click here

If you have selected either Driver or Both Driver and passenger in the Functional Assessment, you will see the following information.

Please note, all drivers are required by law to notify VicRoads if they have a long-term health/medical condition, disability or are undergoing treatment (e.g. taking medication) that could affect their ability to drive safely.


Review all previously entered answers (if any answers are incorrect click Back to make any necessary changes)

Read the declaration before clicking the tick box.

Click Submit to council

You have now completed the functional assessment which has now been submitted to patient’s local council

The council will advise the patient of the outcome in approximately 10 to 15 days.

The patient can check on their application's progress by contacting their council and quoting their application reference.

To create a copy of this application for your records click Keep a copy

Click either

  • Print
  • Copy to clipboard
  • Save as PDF (feature coming soon)

Follow your standard process to select your printer to print the document.

Follow your standard process to paste the clipboard into other applications (e.g. Word, local databases etc)